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Discussion How to evaluate project scope changes?

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Active Member AISG Staff
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Change is a constant. Changes in project scope happens in most projects and AI/ML projects are not spared. It is important to note that while project scope changes can bring opportunities for improvement, they can also impact project timelines, budgets and resource allocation. Thus, it is crucial that the project manager works closely with the project team to carefully assess and evaluate such changes.


Here are some factors to take into account when assessing and evaluating project scope changes:


Value to Customer: Consider the potential value to the customer brought in by the change. If the change helps to improve the current process of the customer, increase customer’s productivity, etc., it could be considered for acceptance. 


Alignment with Project Goals: Assess whether the change is aligned with the overarching goals and objectives of the project. If the change contributes significantly to achieving those goals or addresses critical requirements, it could be considered fair for acceptance.


Impact on Project Success: Evaluate the potential impact of the change on the overall success of the project. Consider factors such as the project timeline, budget and resources. If the change is feasible within the project timeline, budget and resources, it could be considered as acceptable. Otherwise, a revision to either the project timeline or budget is needed to accommodate the change.


Impact on Project Team: Study how the change will affect the project team. Consider the team’s workload, skillset and any potential disruptions to the team caused by the change. It could be considered as acceptable if the team has the capacity and capabilities to execute the change effectively.


Trade-offs and Compromises: Assess any trade-offs or compromises associated with the change, e.g. the project team may have to drop a feature/requirement from the existing project scope in exchange for the change, due to the tight project timeline or limited project resources. Communicate the trade-offs and compromises clearly to the customer and the other stakeholders.


Risks and Mitigation: Identify any potential risks associated with the change and work out the risk mitigation plan. Communicate the risks clearly to the customer and the other stakeholders.


In summary, the above-mentioned factors are essential for making fair and well-informed decisions with regard to project scope changes. Do share with me your thoughts on this and how you manage scope changes in your projects?

Kim Hock reacted